Rules and Code of Ethics – Constitution and Rules of the NSC
The Club shall be called The Northern Saluki Club, hereafter referred to as ‘the Club’.
- Objects of the Club
a) To promote the well being of the Saluki.
b) To encourage responsible ownership of the Saluki.
c) To promote shows and social events in the North.
d) To encourage facilities for lure coursing and other sporting activities for the breed in the North.
3. Officers and Committee
a) The Club shall consist of:
A President, a maximum of four Vice-Presidents, a Chairman, a Vice-Chairman, a Treasurer, and a Secretary. These shall be known as the Officers of the Club Twelve Committee members and an unlimited amount of ordinary members.
b) The Committee shall consist of the Officers, the twelve Committee members and, if applicable, the Patron.
c) The Club may have Patrons.
The Club may have Honorary Life Members.
a) The management of the Club will be in the hands of the Committee.
b) The voting rights of the Committee shall be:
One vote for the Patron, President, each of the four Vice-Presidents, Secretary, Treasurer, Vice
Chairman (except when in the Chair) and each of the twelve Committee members.
The Chairman shall not be entitled to vote, except in the event of a tie when the Chairman shall have the casting vote.
Co-opted Officers and Committee members shall have full voting rights as if they had been elected.
c) The Committee shall have the power to co-opt members onto the
Committee in the event of positions becoming vacant between General Meetings. The Committee shall not have the power to co-opt on to the Committee the following Officers:
Patron, President, Chairman.
These co-opted shall only hold office until the next Annual General Meeting of the Club.
The Committee may delegate to ad hoc Sub-Committees such special business as may be deemed necessary or appropriate. Sub-Committees shall comprise only members of the Committee and shall be answerable directly to the Committee.
d) Meetings of the Committee shall be held as often as deemed necessary, but at least four times annually.
e) A quorum for Committee meetings shall be five members of the Committee.
f) The Patron, the Officers of the Club and the Committee members shall be resident in the North.
g) No individual who has been a member of the Club for a period of less than three years shall be eligible for election to the Committee, with the exception of the Patron.
h) Only members of the Committee may attend Committee meetings.
i) One member of the Committee shall be appointed by the Committee to act as Public Relations Officer for the Club.
j) One member of the Committee shall be appointed by the Committee to act as Cup Steward for the Club.
- Election of Patron, Officers and Committee Members
a) The Patron and the President shall retire after a three-year term.
The Officers and Committee to be elected for 3 years. The Committee will rotate in thirds each year for re-election. The Officers (Secretary, Treasurer and Chairman) to rotate in consecutive years for re-election.
The Chairman, Vice-Chairman, Vice-Presidents, Treasurer, Secretary and one third of the Committee members shall retire annually.
b) The Patron, Officers and Committee members shall be elected at the Annual General Meeting (AGM) of the Club. Nominations must be received by the Secretary not less than thirty days prior to the date of the AGM and must be proposed by a member. The nominees’ consent must be obtained before nomination is made. In the event of insufficient nominations for any position, the Chairman may seek nominations from members present at the AGM, but only those members present at the AGM shall be eligible for nomination.
c) No member shall be eligible for election as an Officer of the Club if he/she has not been a past or current member of the Committee for a continuous period of at least 2 years.
d) All members of the Committee shall be eligible for re-election upon retirement. Such members shall not require nomination for re-election, but shall notify the Secretary of their wish to stand for re-election not less than thirty days prior to the date of the AGM.
e) The Vice-Chairman shall be the person obtaining the second highest number of votes when voting takes place for the position of Chairman. In the event of there being only one nomination for Chairman, the newly elected Chairman shall seek nominations for Vice-Chairman from members present at the AGM.
f) The order for voting Officers and Committee members shall be:
Patron, President, Chairman, Vice-Chairman (if applicable), Vice-Presidents, Secretary, Treasurer, Committee members.
Before voting takes place for Committee members, any of the retiring Officers (including Patron) who have not been elected into office may indicate their wish to stand for election. Such persons shall be added to the list of nominees.
g) Election of Patron, Officers and Committee members shall be by simple majority of votes cast.
Voting shall be by secret ballot or show of hands, as decided by a simple majority of members present.Where nominations for posts do not exceed the number of posts vacant, the nominees shall be elected unopposed.
6. Election of Members
a) Candidates for membership shall be proposed and seconded by two existing members, and elected by the Committee.
Election of new members shall be by a two-thirds majority of votes cast if elected at a Committee meeting, or by a two thirds majority of the Committee if elected outside of a Committee meeting.
b) Joint members shall be allowed.
c) Junior members shall be allowed, the age limit being sixteen years of age at the date of membership or the date of renewal of membership.
7. Voting Rights of Members
a) Each member shall be entitled to one vote immediately upon acceptance of membership.
Joint members shall each be entitled to vote.
Junior members shall not be entitled to vote.
b) Postal votes shall be allowed, proxy votes shall not be allowed.
c) Voting at a meeting shall be by secret ballot or show of hands, as decided by a simple majority at the meeting.
d) Matters voted upon at General meetings of Committee meetings shall require a simple majority of votes cast to be in favour for the proposal to be carried.
8. Club Property
The property of the Club shall be vested in the Committee.
In the event of the Club ceasing to exist, a General meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting, including a final statement of accounts with a record of the disposal of the Club’s property, shall be forwarded to the Kennel Club within six months.
9. Club Accounts
A banking account shall be held in the name of the Club into which all revenue of the Club shall be paid and from which withdrawal shall only be made on the signatures of two of the following officers, providing that neither of the two are related: President, Chairman, Treasurer, Secretary.
The accounts of the Club shall be kept by the Treasurer, and will be certified annually and presented to the members at the Annual General Meeting.
Certification of accounts shall be carried out by one qualified Accountant or two unqualified individuals with accountancy experience who shall be appointed at each Annual General Meeting to certify the accounts for the ensuing year.
a) The annual subscription for each category of membership shall be such amount as agreed by members at the AGM and notified to the Kennel Club.
b) Subscriptions shall be due on the first day of January each year and must be paid by 31st March. No member whose subscription is unpaid shall be entitled to any of the privileges of membership, and if the member shall fail to pay outstanding subscriptions by 31st March his/her name shall automatically be erased from the register of members. Acceptance back on the register will be dependent upon a new application.
Any persons applying for membership after the 31st October in any year and who are subsequently elected as members shall be deemed to have paid their subscriptions up to 31st December of the following year.
c) Any persons who have applied for membership shall be entitled to assume they have been elected when entering for shows or competing for Members’ Specials if the Committee has not considered the application prior to the show or event.
11. Expulsion of Members
Any member who shall be suspended under Kennel Club rule A42j(4) and/or any members whose dog(s) is/are is disqualified under Kennel Rule A42j(8) shall ipso facto cease to be a member of the Club for the duration of the suspension and/or disqualification.
If the conduct of any member shall, in the opinion of the Committee of the Club be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special general Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If, at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all purposes to be a member of the Club except that he/she may, within two calendar months from the date of such a meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
Financial Year/Annual General Meeting
a) The financial year of the Club is from 1st January to 31st December.
b) The AGM shall be held in the month of March at a convenient date to be declared.
a) Committee meetings shall be called by the Secretary and notice of such meetings, including the Agenda of the meeting and minutes of previous meetings shall be received by the Committee not less than fourteen days prior to the date of the meeting. Items for the Agenda shall be in the hands of the Secretary not less than 21 days prior to the date of the meeting.
b) The business to be conducted at the Annual General Meeting shall be:
1. To receive the report of the Committee and the balance sheet, duly certified.
2. To receive notification of the Officers and Committee proposed for the forthcoming year.
3. To elect Officers and Committee members for the following year.
4. To discuss and vote upon any business duly placed on the Agenda of which prior notice has been given to the Secretary. No business shall be transacted at the AGM unless notice thereof appears on the Agenda, with the exception of routine matters or those that in the opinion of the Chairman of the meeting are urgent.
Members shall receive not less than 42 days notice of the AGM, to be given in the Dog World and Our Dogs newspapers or by notification in writing to all members.
Items for the Agenda of the AGM shall be in the hands of the Secretary not less than 30 days prior to the date of the next meeting.
The Agenda of the AGM shall be circulated to all members or published in the Dog World and Our Dogs newspapers not less than 14 days prior to the date of the meeting
c) A Special General Meeting shall be summoned if 10 members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so.
The Committee shall be empowered to call a Special General Meeting.
No business other than that detailed on the Agenda shall be discussed at a Special General Meeting.
Members shall receive not less than 30 days notice of a Special General Meeting, to be given in the Dog World and Our Dogs newspapers or by notification in writing to all members.
d) The quorum for General Meetings shall be 12 members, and 5 for Committee meetings.
- Amendments to the Rules of the Club
The rules of the Club shall not be altered except at a general meeting, the Agenda for which contains specific proposals to amend the rules. Any proposed alteration of the rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.
- List of Members
The Club shall make a list of members and their addresses available for inspection if so requested by members of the Club or by the Kennel Club.
- Judges’ Lists
The Club shall produce a list of Judges each year that shall be submitted to the Kennel Club as part of the Annual Returns.
The lists shall fall into the following categories, in accordance with Kennel Club requirements:
Please note: Breed specialist, as used here, refers to a person passed by the KC to award CCs in Salukis only, or aspiring to give CCs in the breed. Breed Non Specialist, as used here, refers to persons passed by the KC to award CCs in breeds other than Salukis, or aspiring to do so.
1. List A1 (Breed Specialist) Persons who have previously been approved by the Kennel Club to award CCs in Salukis, have completed their first appointment, and have the support of the Northern Saluki Club.
2. List A1 (Non Specialist) For persons who have previously been approved by the Kennel Club to award CCs in Salukis, have completed their first appointment, and have the support of the Northern Saluki Club.
3. List A2 (Breed Specialist) Persons who fulfil all the requirements for the A3 List and who have been assessed in accordance with Kennel Club requirements and accepted by the Kennel Club for inclusion on the A2 list and have the support of the Northern Saluki Club.
4. List A2 (Non Specialist) For persons who fulfil all the requirements for the A3 list and who have been assessed in accordance with Kennel Club requirements and accepted by the Kennel Club for inclusion on the A2 list and have the support of the Northern Saluki Club.
5. List A3 (Breed Specialist) Persons who have had a minimum of 7 years’ judging experience in the breed; the support of the Northern Saluki Club, and judged a minimum of 32 classes of Salukis with a minimum of 110 dogs at Open or Championship Shows without CCs in the breed.
They must also have:
*Attended a seminar on Regulations and Judging Procedures given by a Kennel Club Accredited Trainer and passed the relevant examination on Kennel Club Regulations and Judging procedures.
*Attended a Conformation and Movement Seminar given by a Kennel Club Accredited Trainer.
*Attended at least one breed specific seminar run in accordance with the relevant Kennel Club Code of Best Practice and passed an examination and/or assessment where applicable.
*Stewarded over a minimum period of 3 years and at 12 shows.
*Or, in the case of overseas judges, awarded CCs or their equivalent, in the breed in their country of residence.
*Bred and/or owned a minimum of 3 dogs when they obtained their first entry in the Kennel Club Stud Book (Save in exceptional circumstances).
6. A3 List (Non specialist) As for A3 Specialist List above.
7. B List (Breed Specialist) Persons who have judged a minimum of 15 classes of Salukis with a minimum of 50 dogs at Open or Championship Shows without CCs for the breed.
8. B List (Non Specialist) As for B List (Breed Specialist) above.
9. C List (Breed Specialist) Aspirant judges who have shown an interest in Salukis and have the support of the Northern Saluki Club.
10. C List (Non Specialist) as for C List (Breed Specialist) above.
Each list shall include details of the judging experience required before a candidate can be considered for approval.
The lists shall expire on 30th September each year, immediately following which a new list shall be compiled. The Committee shall update the lists from time to time as new applicants are approved, but the lists shall only be reprinted and distributed annually when the new list is compiled following expiry.
The lists shall be prepared by ballot of the Committee at a Committee meeting, the Agenda of which includes the preparation of judging lists, and approval shall be given by a simple majority of votes cast.
Candidates for inclusion in the lists shall apply to the Secretary of the Club in writing and provide full details of their experience in judging or judging/ownership of Salukis for consideration by the Committee.
- Publication of Proceedings
No member shall publicise either verbally or in writing an account, either in part or as a whole, of the proceedings at a General Meeting or a Committee Meeting. Reports of proceedings shall be furnished only by the Secretary or Public Relations Officer.
Any member who shall win one or more of the Club’s challenge cups or trophies and is given permission by the Committee to take possession of same, must give a guarantee of their safekeeping to the Cup Steward and the member shall be liable for the full value of the said cups or trophies whilst in his/her possession. The said cups or trophies shall be returned to the Cup Steward at the address notified, on the holder receiving six days notice in writing to this effect, which notice may be given at any time. All cups, trophies, cash or other prizes offered for competition by members shall be awarded at such shows as the Committee may determine and in conformity with the wishes of the donor.
- The Kennel Club
a) The Officers acknowledge that during the month of January each year
Maintenance of the Title Fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in kennel Club Regulations for the Registration and Maintenance of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities, to be forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary which may occur during the course of the year.
b) The Kennel Club shall be the final court of appeal in matters of dispute.
c) The Club shall not join any Federation of Societies or Clubs.
20. Use of Internet or other media sources
Any members proved to be using the internet or any other media sources, to abuse or disparage the club or any of its members. Will be subject to disciplinary procedures according to club rules.
Committee members who do not attend 75% of meetings and commit to help at club events may be asked to resign.
Code of Ethics for Saluki Clubs
Northern Saluki Club
GENERAL CODE OF ETHICS
All members of the Northern Saluki Club undertake to abide by its general Code of Ethics.
- Will properly house, feed, water and exercise all dogs under their care and arrange for appropriate veterinary attention if and when required.
- Will agree without reservation that any veterinary surgeon who performs an operation on any of their dogs which alters the natural conformation of the animal, or who carries out a caesarean section on a bitch. may report such operations to the Kennel Club.
- Will agree that no healthy puppy will be culled. Puppies which may not conform to the Breed Standard should be placed in suitable homes.
- Will abide by all aspects of the Animal Welfare Act.
- Will not create demand for, nor supply, puppies that have been docked illegally.
- Will agree not to breed from a dog or bitch which could be in any way harmful to the dog or to the breed.
- Will not allow any of their dogs to roam at large or to cause a nuisance to neighbours or those carrying out official duties.
- Will ensure that their dogs wear properly tagged collars and will be kept leashed or under effective control when away from home.
- Will clean up after their dogs in public places or anywhere their dogs are being exhibited.
- Will only sell dogs where there is a reasonable expectation of a happy and healthy life and will help with the re-homing of a dog if the initial circumstances change.
- Will supply written details of all dietary requirements and give guidance concerning responsible ownership when placing dogs in a new home.
- Will ensure that all relevant Kennel Club documents are provided to the new owner when selling or transferring a dog, and will agree, in writing, to forward any relevant documents at the earliest opportunity, if not immediately available.
- Will not sell any dog to commercial dog wholesalers, retail pet dealers or directly or indirectly allow dogs to be given as a prize or donation in a competition of any kind. Will not sell by sale or auction Kennel Club registration certificates as stand alone items (not accompanying a dog).
- Will not knowingly misrepresent the characteristics of the breed nor falsely advertise dogs nor mislead any person regarding the health or quality of a dog.
Breach of these provisions may result in expulsion from club membership, and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate.